PRIVACY & DATA HANDLING STATEMENT

1. Information We Collect
NY Cat Warriors collects personal information solely for the purpose of processing adoption applications and ensuring appropriate placements. This may include:
● Name, contact information, and address
● Household and housing information
● Pet ownership history
● Veterinary and reference contact details
We do not collect financial information or government-issued identification through our standard adoption application.

2. How We Use Information
Information collected is used to:
● Review and evaluate adoption applications
● Contact applicants regarding adoption status
● Verify veterinary and reference information
● Ensure compliance with rescue policies and New York State requirements

3. Information Sharing
We do not sell, rent, or trade personal information. Information may be shared only with:
● Veterinarians or references provided by the applicant
● Authorized rescue volunteers or board members involved in adoption decisions
● Service providers used to securely host forms or data (e.g., Jotform), subject to their privacy safeguards

4. Data Storage & Security
Applicant information is stored electronically using reputable third-party platforms with industry-standard security measures. Access is limited to authorized rescue personnel.

5. Data Retention
Application data is retained only as long as reasonably necessary for adoption operations, recordkeeping, or legal compliance. Inactive or denied applications may be periodically deleted.

6. Applicant Rights
Applicants may request:
● Access to their submitted information
● Correction of information

12/15/25